Submission guidelines
Please read carefully the general information and all the submission guidelines.
Click here to download these rules in PDF
General instructions
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To submit the abstract at least one of the authors must be registered in the symposium. The authors who have registered in the symposium can submit the work. If you have not registered, click here to register;
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Submission of two abstracts per registration will be allowed;
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The submitted abstracts must be in the Simple Abstract category, following the instructions described in item IV;
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The abstracts can be submitted in Portuguese, English, or Spanish, with a maximum of eight authors per abstract;
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The abstract must be submitted using the electronic “Abstract Submission Form” (click here to access) available on the 7th International Symposium of Entomology website and in the Participant’s Section between March 20th and August 13st, 2023.
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The abstract must also be attached as PDF in the form according to the model provided by the Scientific Committee, which holds the right to REJECT abstracts that do not comply with the guidelines described herein;
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The abstracts may be presented in the form of a poster or oral presentation. The author must select the mode of presentation at the submission registration;
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It is responsibility of the participant to indicate the thematic area of their work;
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It will be accepted abstracts approved by the Scientific Committee and external consultants The evaluation of the abstracts will be carried out by a peer-review process.
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Sixteen oral presentations will be shortlisted (this number can be modified by the Organizing Committee) for oral presentations and the respective authors will be communicated via e-mail;
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The best oral and poster presentations will be awarded at the end of the event;
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The details of the complete list of the approved abstracts, time and venue of the display will be published on the symposium website, under the ‘Participant’s Section’. All the participants are requested to check this information after the process of submission and evaluation of the abstracts is completed.
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All abstracts accepted by the Scientific Committee will be published online in the “Proceedings of the 7th International Symposium of Entomology”, on the Federal University of Viçosa (UFV) journal platform. The authors, at the time of submission, assign the copyright of the referred texts to the International Symposium of Entomology.
REJECTION CRITERIA
Abstracts will not be accepted under the following conditions:
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Research project proposals;
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Case studies or experience reports not adequately justified or without presenting results;
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Abstract submitted after the deadline;
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Abstract sent without the ‘Abstract Submission Form’ completely completed;
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Abstract outside the specified standard;
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Abstract with inadequate formatting;
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Abstracts with missing or inadequate methodology and/or analysis;
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Abstracts with insufficient results presentation;
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Abstracts not related with the proposed thematic areas.
THEMATIC AREAS
At the time of submission, authors will have to opt for one of the thematic areas below before forwarding the abstract
GUIDELINES FOR PREPARING ABSTRACTS
Abstracts can be submitted in Portuguese, English or Spanish.
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Title: it must contain a maximum of 170 characters with spaces. The first letter of the title should be capitalized and the rest should be written in lowercase. Scientific names should be written in italics. The text should be centralized in Arial and 14pt bold.
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Authors: each abstract may contain a maximum of 8 authors. The first (including compound names) and the last name should be written entirely. Middle names should be abbreviated. Example: Ana Beatriz A. Carvalho¹; Felipe P. Cardoso². The text should be centralized in Arial and 12pt.
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Affiliation: must be informed just below the authors’ names. The text should be in centralized Arial and 10pt italics;
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Text: must be written in a single paragraph, with a maximum of 2,000 characters with spaces. It should consist of – an introduction, objectives, materials & methods, results & conclusions without separating or identifying topics. On their first citation in the text, scientific names should be followed by order and family names. Genus and species names should be written in italics followed by author and year. Example: Anacroneuria marlieri Froehlich, 2001 (Plecoptera: Perlidae). References should not be included in the text. The text should be justified in Arial and 12pt;
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Keywords: must be included four keywords that do not appear in the title. Must include four keywords that closely reflect the content of the paper/research work;
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Funding information: funding institutions and sources that assisted in the execution of the work should be mentioned.
Attention:
I. The Scientific Committee recommends to the author(s) a strict grammatical correction, formatting, and presentation of the abstract since the content is the sole responsibility of the author(s).
II. Click here to download the abstract model on these guidelines.
POSTER PRESENTATION GUIDELINES
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Poster type: the posters can be printed on paper or canvas;
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Poster exhibition: the authors are advised to display the poster in the designated spot at least 3 hours prior to the set time as mentioned by the Scientific Committee. Each author must remain with their poster during the entire stipulated time so that it can be evaluated by the Evaluation Committee. The author should remove the poster after the presentation. The presenting author must be indicated at the submission registration and they should register for the event;
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Poster design: the author must abide by the design and format provided by the Scientific Committee. Poster size: 120 cm high x 90 cm wide;
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Time and venue: the presentations will be carried out in the “Espaço Multiuso” space, located behind the Fernando Sabino building of the Federal University of Viçosa (MG). The timings will be announced by Scientific Committee on the website and the same will be communicated to all authors via e-mail.
Attention:
I. The Scientific Committee recommends to the author(s) a strict grammatical correction, formatting, and presentation of the poster, as the content is the sole responsibility of the author(s).
II. Click here to download the poster template.
ORAL PRESENTATION GUIDELINES
The selected author for oral presentation must send the presentation in PowerPoint format to e-mail: simposioentomologia@ufv.br, with the subject “Oral Presentation - Author - Title of the abstract” until September 13th, 2023. The author must also attend with 15 (fifteen) in advance of the scheduled time at the designated location for the oral presentation. A computer and projector will be provided to project the presentation. If the author does not attend at the designated location at the scheduled time, he will no longer be able to present.
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Oral presentation: each presentation will be 10 minutes long and 5 minutes will be reserved for questions and discussion. The author must respect the stipulated time;
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Presentation: the author must respect the design and format of the PowerPoint provided by the Scientific Committee;
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Awards: the best oral presentations will be awarded at the end of the symposium;
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Time and Venue: The specific location for oral presentations and time schedules will be announced by Scientific Committee and communicated to all authors via e-mail.
Attention:
I. The Scientific Committee recommends to the authors a strict grammatical correction, formatting and presentation of the PowerPoint, as the content is the sole responsibility of the author.
II. Click here to download the PowerPoint template.
AWARDS FOR BEST POSTER AND ORAL PRESENTATIONS
The VIl International Symposium on Entomology will award on September 22nd, 2023 the authors responsible for the best poster and oral presentations.
EVALUATION CRITERIA FOR THE ABSTRACT, POSTER AND ORAL PRESENTATIONS
Each evaluator will issue a score from 1 to 5 for each of the items listed below. The final grade of the work will be composed of the average of the grades of two evaluators (peer-review evaluation). The author of the work that obtains the highest average score within each criterion will be awarded. If there is a tie, the Evaluation Committee will tie the tie based on the highest score of the criteria "Originality and innovation" and "Knowledge and mastery of the subject of the work", respectively, items "a" and "b".
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Therefore, the evaluation criteria for the abstract, poster and oral presentations are:
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Originality and innovation;
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Knowledge and mastery of the subject of the work;
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Consistency and logical sequence of content (introduction, materials and methods, results, discussion and conclusions);
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Pertinence of the conclusions;
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Visual quality: use of the template provided by the Symposium, text formatting, quality of figures, graphs, tables, etc.
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Ability to express yourself: objectivity and clarity of the presentation;
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Motivation and involvement of the presenter;
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Punctuality and respect for time limits.